A copy of the BSCC Constitution can be downloaded here (opens in a new window).
PURPOSE
The purpose of the Bookham Seniors Computer Club is to provide an environment which allows the senior residents of Bookham and the surrounding area to improve their skills using computers and other new related technology. Through this activity, these senior residents are empowered to use computers to enhance their daily lives by keeping in touch with family and friends, using on-line faciltites that are becoming part of our daily lives and using applications for correspondence
ACHIEVING THE PURPOSE
In order to carry out the purposes, the Committee has the power to:
- raise funds, receive grants and donations
- buy or sell assets, take on leases and employ staff
- co-operate with and support other groups with similar purposes
- do anything else within the law which is necessary to achieve the purposes
MEMBERSHIP
The Committee may admit to membership anybody aged 50 and over who supports the purposes of the group. People who wish to become a member should apply to the Committee. Membership lasts for 1 year and may be renewed. The Committee will keep an up to date membership list.
The Committee may expel someone from membership, provided it is in the best interest of the group to do so, and they are given the right to be heard by the Committee before the decision is made. They can be accompanied by a friend.
ANNUAL GENERAL MEETING - AGM
- The AGM must be held every year, with 14 days notice given to all members telling them what is on the agenda.
- There must be at least 6 of the members present at the AGM.
- The Committee shall present the annual report and accounts.
- Any member may put themselves forward for election as a Committee member at the AGM.
- Every member has one vote.
- Members shall elect between 3 and 6 members to the Committee. They will retire at the next AGM and may stand for re-election.
COMMITTEE
- The Committee shall hold at least 3 meetings each year. They will elect a chair, tresurer and secretary at their first meeing.
- At least 3 Committee members must be at a committee meeting to be able to take decisions. Minutes shall be kept for every meeting.
- The Committee must keep accounts which may be viewed by any member on request.
- During the year, the Committee may appoint up to 2 extra members on to the committee who will stand down at the next AGM but are eligible for re-election.
- The Committee may make reasonable additional rules fr te proper conduct and management of the group. These rules must not conflict with this constitution or the law.
MONEY
- Funds must be held in the group’s bank account. All cheques must be signed by 2 committee members.
- Accounts will be kept of all funding received and spent.
- Funds must only be used for the purposes of the group. Funds cannot be used to pay Committee members except to refund legitimate expenses.
SPECIAL GENERAL MEETINGS
Special General Meetings may be called by the Committee for the following reasons. All members must be given 14 days notice and told what change is proposed.
- Changing the Constitution - The constitution may be changed by a two thirds majority of members present and voting at a Special General Meeting.
- Emergency Special General Meetings - to allow members to decide on important issues.
- Winding up - the group may be wound up by a two thirds majority of members present and voting at a Special General Meeting. Any money or property remaining after payment of debts must be given to a group with a similar (charitable) purposes.
SETTING UP THE GROUP
This constitution was adopted on 1st June 2010 by the people whose signatures appear below. They will be the Committee until the first AGM which must be held within one year of this date.
Signed
- Joan Gillingham (Chairman)
- Roberta (Sue) Halford (Secretary)
- Susan Pindar (Treasurer)
- Rebecca Court (Facilitator)